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Task

Tool

Timeframe

Deliver To

Collect required materials, birth certificates for new players, pictures for passes, previous seasons passes – all players coaches and managers need passes. 

Email, collect materials at practice

August/March – must be done by the due date established by WSC Registrar

Needed to prepare rosters/passes

Prepare season roster

CJSA template 

WSC CJSA ROSTER Rev 3

August /March

Coach/Coaching director; CJSA Registrar

Prepare passes

CJSA Template 

August/March - must be done by the due date established by WSC Registrar

Coach/Coaching director

Coordinate with coach getting rosters and passes certified with Club Registrar

CJSA Templates 

August/March - must be done by the due date established by WSC Registrar

WSC CJSA Registrar

Maintain team contact information

Excel/Word

Beginning of each season

Parents

Maintain team jersey information (#’s for new players)

Excel worksheet

Beginning of each season as applicable

 

Attend CJSA scheduling meeting

Outlook Calendar, game confirmation sheets, directions sheet

August/Feb/March

Team

Prepare & distribute schedule/directions

Word/Excel

Early September

Team

Prepare & distribute team budget

Excel

Early September

Team

Submit reimbursement for player registration

Reimbursement Form

Late Sept

Club Treasurer

Collect and deposit player team fees & registration reimbursement

Check/cash

September

Windsor Federal Savings

Confirm home games week before game date

Phone or email

Weekly as needed

Coach

Pay Referees

 

Rage Team Checks

 

See Web Site for Referee Fees.

As needed

Refs

Report Ref Payments

Excel worksheet (can use the weekly ref scheduled sent by ref coordinator)

Weekly – Sunday evenings during season

Club Treasurer – email  the following information:  Team Name/Age Group, Ref Name, date of check, amount of check, check number. 

EMAIL ADDRESS:

Coordinate CDT team volunteers

TBD

September

Team/CDT Leads

Plan/schedule end of season party

 

November/June

Team

*Submit reimbursement for any spring tournaments

Reimbursement Form

As needed

Club Treasurer