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Task
|
Tool
|
Timeframe
|
Deliver To
|
|
Collect required materials, birth certificates for new players, pictures for passes, previous seasons passes – all players coaches and managers need passes.
|
Email, collect materials at practice
|
August/March – must be done by the due date established by WSC Registrar
|
Needed to prepare rosters/passes
|
|
Prepare season roster
|
CJSA template
WSC CJSA ROSTER Rev 3
|
August /March
|
Coach/Coaching director; CJSA Registrar
|
|
Prepare passes
|
CJSA Template
|
August/March - must be done by the due date established by WSC Registrar
|
Coach/Coaching director
|
|
Coordinate with coach getting rosters and passes certified with Club Registrar
|
CJSA Templates
|
August/March - must be done by the due date established by WSC Registrar
|
WSC CJSA Registrar
|
|
Maintain team contact information
|
Excel/Word
|
Beginning of each season
|
Parents
|
|
Maintain team jersey information (#’s for new players)
|
Excel worksheet
|
Beginning of each season as applicable
|
|
|
Attend CJSA scheduling meeting
|
Outlook Calendar, game confirmation sheets, directions sheet
|
August/Feb/March
|
Team
|
|
Prepare & distribute schedule/directions
|
Word/Excel
|
Early September
|
Team
|
|
Prepare & distribute team budget
|
Excel
|
Early September
|
Team
|
|
Submit reimbursement for player registration
|
2009 Reimbursement Form
|
Late Sept
|
Club Treasurer
wsc_treasurer@yahoo.com
|
|
Collect and deposit player team fees & registration reimbursement
|
Check/cash
|
September
|
Windsor Federal Savings
|
|
Confirm home games week before game date
|
Phone or email
|
Weekly as needed
|
Coach
|
|
Pay Referees
|
Rage Team Checks
See Web Site for Referee Fees.
|
As needed
|
Refs
|
|
Report Ref Payments
|
Excel worksheet (can use the weekly ref scheduled sent by ref coordinator)
|
Weekly – Sunday evenings during season
|
Club Treasurer – email the following information: Team Name/Age Group, Ref Name, date of check, amount of check, check number.
EMAIL ADDRESS: wsc_treasurer@yahoo.com
|
|
Coordinate CDT team volunteers
|
TBD
|
September
|
Team/CDT Leads
|
|
Plan/schedule end of season party
|
|
November/June
|
Team
|
|
*Submit reimbursement for any spring tournaments
|
2009 Reimbursement Form
|
As needed
|
Club Treasurer
wsc_treasurer@yahoo.com
|